Dropdown Menu Options

Approve

Approve content that has been submitted for publishing

Check in

Change status of selected content to checked in. Might use if you checked out and saved a document then it became lost or corrupted.

This option changes original document’s status to checked in. However, it does not replace the version of the file in Ektron CMS400.NET. To replace content that was checked out and edited, drag and drop it into Ektron CMS400.NET. See Also: Checking Out, Saving, and Replacing an Office Document

Note: Previous Ektron CMS400.NET releases included a Work Offline option, whose Check In function replaced the version of the file in Ektron CMS400.NET. In contrast, this release’s Check In function only changes the content’s status.

Check out and Save As

Change a content item’s status to checked out and save it to your local computer. When you finish editing the item, drag and drop it into Ektron CMS400.NET.

Decline

Decline an approval request submitted to you. This option reject the changes and keeps the current version live on Web site. You are prompted to enter a reason for the decline.

After you decline

The author who made the change is notified by email

The content is removed from the Approval Chain

If the author updated content then submitted it for approval, the updated content remains in the file. If you do not want it to remain, choose the Edit option.

You may be asked to decline both a content change and a request to delete content.

Delete

Submit content for deletion.

Edit

HTML, HTML form, or XML Smart Form content - edit content within an Ektron CMS400.NET editor

Asset - First, use Check out and Save As or Save As to save asset to your computer and edit it. Then, use Edit to replace version in Ektron CMS400.NET.

Edit in Microsoft Office

Edit Office document within Ektron CMS400.NET, which launches Office

Edit Properties

Edit item’s Ektron CMS400.NET information, such as Summary, Metadata, Schedule, and Taxonomy.

After you complete the edit screen, you proceed to the View Content screen. From here, you can perform additional content activities, such as move/copy, delete, and view history.

Force Check In

Only appears if user is a member of the Administrator group or assigned the folder admin role and content is checked out.

Allows an admin to check in content even though he is not the one who checked it out.

Publish

Accept changes to content and publish it to the site.

Request Check In

Allows either admin user or non-admin user with edit permission for the content’s folder to email the user who checked out content. The email asks the check-out user to check it in.

Save As

Save Office document or asset to your computer.

Submit

Submit current version of content for publishing. When you do this, the next person in the Approval Chain is notified that your content is ready for review.

Synchronize

Synchronize content or folders between two servers

View

View item’s Ektron CMS400.NET information, such as Summary, Metadata, Schedule, and Taxonomy. After viewing, you can also edit that information if you have permission.

Next, you proceed to the View Content screen. From here, you can perform additional content activities, such as move/copy, delete, and view its history.

View in Microsoft Office

View Office document within Office application. Cannot change.